Job functions include establishing new accounts, trade processing and trade allocations, interfacing regularly with Shared Services (Trading, Client Services, New Accounts, Operations, Compliance). Familiarity with portfolio management systems and strong Excel skills desired. Ability to learn new, internal systems is a requirement. Series 7 and 63 preferred.
PM Assistant Team responsibilities:
Establishment of new client accounts. Familiarity with various types of accounts and related requisite paperwork.
Foster client relationships by prompt attention to service requests from existing clients (e.g. disbursement requests, address, name changes, etc).
Maintenance of client portfolios on portfolio management system. Daily balancing of accounts between Pershing (our Clearing House) and portfolio systems. Reconciliation of DVP accounts. Responsible for accuracy of cost basis information. Processing of requisite adjustments to system.
Assist Portfolio Manager with trade processing. Allocation of transactions among investment advisory accounts.
Client billing and account reconciliation
Daily, frequent phone and in person interactions with clients. A friendly, professional phone manner required.
Management of client meetings, preparation of meeting presentation materials and scheduling of meetings/calendar management skills needed.
The ideal candidate will have 2+ years of financial services experience as a Portfolio Assistant in related asset or investment firm.
Strong problem solver and a quick learner needed. Able to identify and resolve problems in a timely manner.
Strong phone communication skills required
Able to prioritize and plan work activities, change plans as needs dictate.
Proficient in MS Word and Excel - ability to learn new software (e.g. Trading software)
Strong interpersonal skills
Very strong attention to detail is required and must be able to multi-task well and operate across different departments internally.
Able to take the initiative, but also follow direction on well-established team processes and routines.
A firm grasp of oral and written communications.
Work both independently and as a team member are key.
Portfolio Assistant: 2+ years, Financial Services experience a must (Wealth or Asset Management)
Required license or certification (or willing to become registered): Series 7 and 63