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Legal Administrative Assistant

  • Location: New York, NY
  • Job Type: Direct Placement
  • Ref No: 18-05165
  • Date: August 10, 2018
  • Job title:

Britt Cohen

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Job Description - Legal Administrative Assistant



ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Prepare, revise, format and proofread litigation documents, correspondence and presentations
  • Assist with litigation procedures such as court filings, service, e-filing and oversee the organization of client documents/pleadings in electronic databases
  • Knowledge of local jurisdictional and federal court rules and procedures
  • Assist with planning and preparing for depositions, hearings, trials and closings
  • Monitoring court dates, depositions and deadlines
  • Answer calls in a professional manner; take and deliver accurate messages
  • Review and prioritize mail packages; prepare overnight packages and coordinate messenger deliveries and pickups
  • Edit and prepare bills in accordance with firm and client requirements
  • Maintain calendars by planning and scheduling meetings, conference calls and arranging business travel
  • Process and monitor expense reimbursements, reconcile Client charges and check requests
  • Serve as gatekeeper between attorneys and internal and external clients
  • Maintain attorney files (electronically and paper)
  • Provide exceptional support while prioritizing needs of a busy team
  • Assist other projects as requested and provide back up support on the floor as needed



KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

  • Positive attitude, professional, reliable and strong work ethic
  • Must be well organized and proactive with creative problem solving ability
  • A self-starter capable of managing multiple projects simultaneously
  • Ability to prioritize and meet tight deadlines and deliver exceptional results
  • Must be accurate, detail and deadline oriented, organized and flexible
  • Possess a high level of discretion to deal with confidential matters
  • Ability to work independently as well as part of team
  • Excellent verbal and written communications skills
  • Easily adaptable to changing technology and processes
  • Flexibility to work overtime as needed

Education/Experience:

  • Bachelor’s degree preferred as well as previous experience in professional services, preferably in a mid-size to large law firm
  • Proficiency with Excel, PowerPoint, Microsoft Word, Outlook, CMS or similar billing software






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