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Payroll Supervisor

  • Location: Bethpage, NY
  • Job Type: Direct Placement
  • Ref No: 18-05161
  • Date: August 10, 2018
  • Job title:



Charlton Amos

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Job Description - Payroll Supervisor

Payroll Supervisor

Payroll Supervisor General Summary:

The Payroll Supervisor will lead and direct the activities of the Administrative Payroll staff. This includes: overseeing the daily activities of the team, monitoring workflow, assisting with system processing difficulties and problem resolution.  The Supervisor also provides coaching, training, approves staff PTO requests, conducts 1 on 1 meetings and prepares performance reviews.  This Payroll Supervisor also ensures that all deadlines are met and that a high degree of accuracy and compliance are achieved on all administrative payroll processing functions (4 Fed ID’s/multi state payrolls).  You will also provide support and become knowledgeable on the duties of the Senior Payroll Specialist and Field Payroll Supervisor.

Payroll Supervisor Key Responsibilities:

  • Supervises and directs the activities of the Payroll staff. This includes overseeing workflow, approving PTO requests, conducting training, 1:1’s and preparing performance reviews.
  • Oversees the reconciliation and balancing of all administrative payrolls, including the executive payroll. Reconciles year-end W2 reports in accordance with ADP deadlines.
  • Oversees that all deadlines are met and that a high degree of accuracy is achieved on all data entered into the Payroll system.
  • Effectively communicates all payroll policies and procedures to individuals at various levels in the organization.
  • Monitors and implements procedural changes that affect payroll.
  • Stays abreast of and confers with various departments to make necessary process and system additions/changes to accommodate changes in the law or new business requirements (i.e.  benefits, compensation, etc.).
  • Prepares payroll analysis and assists with the implementation of pay and benefit related changes within the ADP systems.
  • Ensures that all SOX requirements are adhered to by staff and that required checks and balances are working correctly.
  • Reviews corporate policies to ensure they are being followed as they relate to payroll.
  • Recommends new or revised procedures, improves efficiency, workflow and productivity. Develops and maintains the payroll operating procedures and monitors department metrics.
  • Adheres to department service level agreement (SLA) of 24-48 hours and meets all payroll deadlines.
  • Oversees abandoned property processing and ensures proper procedures are being followed in accordance with state laws; partners with Tax Department on resolving open issues.
  • Is fluent in gross to net pay calculations; explains compensation calculations, including how to reconcile pay stubs and W2’s.
  • Embrace and promotes the usage of electronic pay, including direct deposit, pay card and i-Pay statements.
  • Creates and generates various payroll reports using ADP Payroll Systems and Payroll Report Writing Tools.
  • Monitors ADP Connect Interface, troubleshoots exceptions and errors.
  • Handles special projects and/or tasks as directed by the Payroll Manager.

Payroll Supervisor Experience Required:

  • Associate’s Degree, Bachelor’s Degree preferred
  • 3-5 years supervisory experience overseeing a large team in a fast paced environment multi state environment.
  • Minimum 5-7 years full cycle multi-state payroll processing experience, which includes salaried and hourly employees and executive comp plans. Both weekly and bi-weekly payrolls.
  • Is fluent in the entire hire to retire cycle, which includes being familiar with all new hire and change forms used to facilitate the payroll process.
  • Knows the compensation rules and regulations at a state and federal level.
  • Demonstrates a strong understanding of payroll and time and attendance systems, utilizing data entry and reporting functionality within the systems that facilitate efficiency. Provides support to users as needed.
  • Aptitude with ERP systems with ability to exploit and promote standard functionality of the system
  • Microsoft Office products Word, Excel, and PowerPoint
  • Strong working knowledge of HRIS and Benefits.
  • CPP certification (preferred)


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