The Payroll Supervisor will lead and direct the activities of the Administrative Payroll staff. This includes: overseeing the daily activities of the team, monitoring workflow, assisting with system processing difficulties and problem resolution. The Supervisor also provides coaching, training, approves staff PTO requests, conducts 1 on 1 meetings and prepares performance reviews. This Payroll Supervisor also ensures that all deadlines are met and that a high degree of accuracy and compliance are achieved on all administrative payroll processing functions (4 Fed ID’s/multi state payrolls). You will also provide support and become knowledgeable on the duties of the Senior Payroll Specialist and Field Payroll Supervisor.
Payroll Supervisor Key Responsibilities:
Supervises and directs the activities of the Payroll staff. This includes overseeing workflow, approving PTO requests, conducting training, 1:1’s and preparing performance reviews.
Oversees the reconciliation and balancing of all administrative payrolls, including the executive payroll. Reconciles year-end W2 reports in accordance with ADP deadlines.
Oversees that all deadlines are met and that a high degree of accuracy is achieved on all data entered into the Payroll system.
Effectively communicates all payroll policies and procedures to individuals at various levels in the organization.
Monitors and implements procedural changes that affect payroll.
Stays abreast of and confers with various departments to make necessary process and system additions/changes to accommodate changes in the law or new business requirements (i.e. benefits, compensation, etc.).
Prepares payroll analysis and assists with the implementation of pay and benefit related changes within the ADP systems.
Ensures that all SOX requirements are adhered to by staff and that required checks and balances are working correctly.
Reviews corporate policies to ensure they are being followed as they relate to payroll.
Recommends new or revised procedures, improves efficiency, workflow and productivity. Develops and maintains the payroll operating procedures and monitors department metrics.
Adheres to department service level agreement (SLA) of 24-48 hours and meets all payroll deadlines.
Oversees abandoned property processing and ensures proper procedures are being followed in accordance with state laws; partners with Tax Department on resolving open issues.
Is fluent in gross to net pay calculations; explains compensation calculations, including how to reconcile pay stubs and W2’s.
Embrace and promotes the usage of electronic pay, including direct deposit, pay card and i-Pay statements.
Creates and generates various payroll reports using ADP Payroll Systems and Payroll Report Writing Tools.
Monitors ADP Connect Interface, troubleshoots exceptions and errors.
Handles special projects and/or tasks as directed by the Payroll Manager.
Payroll Supervisor Experience Required:
Associate’s Degree, Bachelor’s Degree preferred
3-5 years supervisory experience overseeing a large team in a fast paced environment multi state environment.
Minimum 5-7 years full cycle multi-state payroll processing experience, which includes salaried and hourly employees and executive comp plans. Both weekly and bi-weekly payrolls.
Is fluent in the entire hire to retire cycle, which includes being familiar with all new hire and change forms used to facilitate the payroll process.
Knows the compensation rules and regulations at a state and federal level.
Demonstrates a strong understanding of payroll and time and attendance systems, utilizing data entry and reporting functionality within the systems that facilitate efficiency. Provides support to users as needed.
Aptitude with ERP systems with ability to exploit and promote standard functionality of the system
Microsoft Office products Word, Excel, and PowerPoint