Find A Job › Accounting & Finance


AP/AR Coordinator

  • Location: New York, NY
  • Job Type: Direct Placement
  • Ref No: 19-00557
  • Date: January 22, 2019
  • Job title:



Daniel Dedeian

Questions about this job listing? Contact the recruiter now.

Job Description - AP/AR Coordinator

Job Title:              AP/ AR Coordinator

Overall Responsibility:

The Accounts Payable/Accounts Receivable Coordinator will handle the general operations of the AP and AR functions and assist with payable and receivable transactions. The Accounts Payable/Accounts Receivable Coordinator will report directly to the Accounts Payable Manager and work out of the New York office.

Key Areas of Responsibility:

Accounts Payable

  • Manage multiple-entity Accounts Payable inboxes
  • Receive and prepare invoices to be processed by gathering and sorting documents and related information
  • Reconcile and maintain vendor accounts
  • Obtains and validates W9 and W8BEN forms
  • Communicate with vendors regarding any issues or inquires
  • Maintain vendor files; soft and hard copies
  • Communicate payment details on a weekly basis (internal and externally)
  • Assist with implementation of new accounting system (Oracle) by testing OCR function
  • Responsible for quality check of OCR entries
  • Assist with the 3-way match process by identifying any discrepancies and recording accounting treatment for review
  • Manage filing system
  • Assist with Client reconciliation
  • Assist with EOY 1099 process
  • Assist with requests from fellow members of the accounting team as needed

Accounts Receivable

  • Prepare and manage daily and weekly deposits
  • Post customer payments
  • Make collection/follow-up calls on delinquent accounts
  • Maintain weekly aged receivable reports
  • Research and resolve payment discrepancies

Qualifications and Experience:

  • Detail oriented and able to complete processing data accurately
  • Strong time management skills
  • Strong computer skills with proficiency in Microsoft Office programs and knowledge of accounting software
  • Intermediate Excel skills required
  • Quickbooks and Oracle Cloud experience is a plus but not required
  • Ability to follow detailed instructions, work under pressure of deadlines and communicate in a professional manner
  • Self-starter with the ability to prioritize and multi task in a fast-paced office

Working Arrangements

This is an office based position.  The employee must be flexible to work outside normal business hours when needed.

Related Job Listings

Job Location Type Posted  
International Tax Senior/Associate New York, NY Direct Placement February 19
Property Accountant New York, NY Direct Placement February 19
Risk Management Consultant New York City, NY Contract February 19
Letter of Credit Specialist New York, NY Direct Placement February 15
Temp - Staff Accountant New York, NY Contract February 15